To: [Insert name]
From: [Insert name]
Subject line: Employee Warning Notice
Dear [insert employee’s name],
As we’ve recently discussed, your absenteeism is negatively affecting both your individual performance at work and your team’s productivity. We take attendance at work seriously and that we expect all our employees to [comply with our company’s policy regarding time off].
However, you've frequently violated this policy and have exceeded the amount of days you'll be able to be absent from work despite reprimands. More specifically, within the last month you probably did not show up at work on [enter dates] with none prior notice to either HR or your manager. We do understand that unexpected issues may arise occasionally and that we are flexible by giving the choice to figure from home or take a leave to require care of a sick loved one. However, we still expect our employees to be professional and act in our company’s best interest.
This is your [insert number] warning notice. We expect you to correct your behavior and request time without work before and during a formal way either via email to your manager or through our HRIS. Otherwise, we are going to need to take further disciplinary action, up to and including termination.
I am available to debate any complications you face that cause your absence at work. Please contact me directly if there's any way I can facilitate this.
[Your Email Signature]